🔐 Vaultify Docs

Digital Document Manager

Effective Date: April 27, 2026 | Last Updated: April 27, 2026

1. Introduction

Welcome to Vaultify Docs — a secure, offline-first mobile application for storing and managing your personal documents. Vaultify Docs is designed with privacy at its core: your documents are stored locally on your device and are never transmitted to our servers.

This Privacy Policy explains what information we collect, how we use it, and the choices you have. By using Vaultify Docs, you agree to the practices described in this policy.

2. Who We Are

Vaultify Docs is developed and published as a standalone mobile application available on the Google Play Store (Android) and Apple App Store (iOS). For any privacy-related questions, please contact us at:

App Name

Vaultify Docs — Digital Document Manager

Platform

Android (Google Play)

Contact Email

bhavdipios@gmail.com

3. Information We Collect

3.1 Information Stored Locally on Your Device

Vaultify Docs stores all the following data exclusively on your device. This data is never sent to our servers:

Document images — photos you capture or import from your gallery
Processed images — enhanced versions of documents used for OCR
Thumbnail images — small previews generated for the document list
OCR-extracted text — text parsed from your document images
Document metadata — title, category, tags, notes, creation date, and modification date
Sync status flags — pending, synced, failed status per document (stored locally)

3.2 Information You Voluntarily Provide

When you use the app, you may provide:

Document titles and notes you manually type
Tags and categories you assign to documents
Cloud account credentials — only for optional sync (see Section 4)

3.3 Information We Do NOT Collect

Vaultify Docs does not collect, store, or transmit:

Your name, email address, or any personal identifiers
Device identifiers, advertising IDs, or crash analytics
Location data
Usage analytics or behavioural tracking
Any data to Anthropic, Google, or third-party servers (beyond your own cloud account if sync is enabled)

4. Optional Cloud Sync

4.1 How Cloud Sync Works

Cloud sync is entirely optional. If you choose to enable it, Vaultify Docs syncs your documents to your personal cloud storage account — not to our servers:

Android — your own Google Drive account (using the drive.file scope, which limits access strictly to files created by Vaultify Docs)
iOS — your own iCloud Drive account (automatically linked to your Apple ID)

Your documents are stored in a private Vaultify Docs folder inside your own cloud account. We have no access to your cloud storage.

4.2 Authentication

On Android, Vaultify Docs uses Google Sign-In (OAuth 2.0) to request access to your Google Drive. OAuth tokens are stored securely using the Android Keystore via flutter_secure_storage and are never stored in plain text.

On iOS, sync uses your existing iCloud account. No additional login is required.

4.3 Data Stored in Cloud

If sync is enabled, the following files are stored in your personal cloud account:

Processed document image (image.jpg)
A metadata file (metadata.json) containing: title, category, tags, timestamps, and device identifier for conflict resolution

Raw OCR text is included in the metadata file for full-text search. No passwords, biometric data, or OAuth tokens are ever uploaded to cloud storage.

5. How We Use Your Information

All data operations happen locally on your device. Specifically, Vaultify Docs uses your data to:

Display and organize your documents within the app
Run on-device OCR (Google ML Kit) to extract text — processing happens entirely on your device
Enable full-text search across your saved documents
Sync documents to your own cloud storage if you opt in
Send local notifications about sync status (e.g., sync completed, sync failed)

We do not use your data for advertising, profiling, or any purpose beyond delivering the core functionality of the app.

6. Biometric Authentication

Vaultify Docs uses your device's built-in biometric system (Face ID, Touch ID, or Fingerprint) to secure access to the app. This is handled entirely by your device's operating system using the local_auth package.

We never store, transmit, or process your biometric data
Biometric authentication is performed locally — no biometric information leaves your device
A PIN/passcode fallback is available if biometric authentication is unavailable

7. Data Security

Vaultify Docs implements multiple layers of security to protect your documents:

Security Layer	Implementation
Local Database	Isar DB encrypted with AES-256; encryption key stored in flutter_secure_storage
File Storage	Images stored in app-private directory — inaccessible to other apps and not visible in the device gallery
Cloud Auth Tokens	OAuth tokens stored using flutter_secure_storage (Android Keystore / iOS Keychain)
Biometric Lock	App locked on cold start and background resume; PIN fallback available
Drive Scope	Google Drive access limited to drive.file scope — only files created by Vaultify Docs are accessible
No Plain-Text Secrets	No API keys or tokens stored in SharedPreferences or plain files

8. App Permissions

Vaultify Docs requests only the permissions necessary for its core functionality:

Permission	Platform	Purpose
Camera	Android & iOS	Capture document photos
Photo Library / Gallery	Android & iOS	Import existing images of documents
Biometric / Face ID	Android & iOS	Secure app access
Internet Access	Android	Sync to Google Drive (optional)
iCloud / Ubiquitous Containers	iOS	Sync to iCloud Drive (optional)
Boot Completed	Android	Restart background sync after device reboot
Foreground Service	Android 14+	Background sync service compliance

9. Third-Party Services

Vaultify Docs integrates with the following third-party services only as needed and only with your explicit action:

Google ML Kit

Used for on-device OCR text recognition. Processing is entirely local; no images or text are sent to Google servers.

Google Drive (Android)

Used for optional cloud backup. You authenticate with your own Google account. Vaultify Docs only accesses files it has created (drive.file scope).

iCloud Drive (iOS)

Used for optional cloud backup via your Apple ID. No additional authentication is needed within the app.

We do not integrate with any advertising networks, analytics SDKs, or social media platforms.

10. Your Rights & Controls

Because all data is stored locally on your device, you have complete control:

Access & View — all your documents are accessible within the app at any time
Edit — you can modify titles, tags, notes, and category for any document
Delete — permanently delete any document from within the app
Disable Cloud Sync — you can turn off cloud sync at any time in Settings; existing cloud copies can be deleted from your Google Drive or iCloud directly
Uninstall — uninstalling Vaultify Docs removes all locally stored data; your cloud copies (if any) remain in your own cloud account
Export — future versions will support PDF export of your documents

11. In-App Purchases & Subscriptions

Vaultify Docs offers a free tier with a limit of 6 documents and an optional Vaultify Pro subscription that unlocks unlimited documents and all premium features. This section explains how purchases are handled.

11.1 Subscription Plans

Vaultify Pro is available in two auto-renewable subscription plans:

Plan	Price	Billing	Savings
Pro Monthly	$1.99 / month	Monthly	—
Pro Yearly	$9.99 / year	Annual	Save 58% vs. monthly

11.2 What Pro Unlocks

Unlimited document storage (free tier is limited to 6 documents)
Cloud sync (Google Drive on Android / iCloud on iOS)
OCR text extraction and full-text search
Background sync scheduling
PDF export of saved documents
Ad-free experience

11.3 Payment & Billing

All payments are processed securely by the respective platform store — Google Play (Android) or the Apple App Store (iOS). Vaultify Docs does not directly handle, process, or store any payment card information. By subscribing, you agree to the payment terms of your platform store.

Subscriptions auto-renew at the end of each billing period unless cancelled at least 24 hours before the renewal date
Your Google Play or Apple ID account will be charged upon purchase confirmation and at the start of each renewal period
Prices may vary by region based on local currency and applicable taxes as determined by the platform store

11.4 Cancellation & Refunds

You may cancel your subscription at any time through your platform store account settings. Cancellation takes effect at the end of the current billing period — you will retain Pro access until then. Refund requests are governed by Google Play’s or Apple’s refund policies respectively; Vaultify Docs does not issue refunds directly.

Android: cancel via Google Play → Subscriptions
iOS: cancel via Settings → Apple ID → Subscriptions

11.5 Restore Purchases

If you reinstall the app or switch to a new device, you can restore your active Pro subscription using the "Restore Purchases" option in the app’s paywall or Settings screen. Restoration verifies your subscription status directly with the platform store at no additional charge.

11.6 Purchase Data We Store Locally

To gate features instantly on app launch, the following values are stored in SharedPreferences on your device:

is_pro_active (true/false) — whether a Pro subscription is currently active
active_plan_id — the product ID of the active plan (monthly or yearly)
purchase_date and expiry_date — subscription period for local reference

This data is stored only on your device and is never transmitted to our servers. On each app launch, the app calls restorePurchases() to verify the subscription is still active with the store.

12. Children's Privacy

Vaultify Docs is not directed at children under the age of 13 (or the applicable age of digital consent in your jurisdiction). We do not knowingly collect personal information from children. If you believe a child has used the app, please contact us and we will assist with data deletion where possible.

13. Data Retention

All data is retained on your device for as long as you use the app. You may delete individual documents at any time. Uninstalling the app deletes all local data. Cloud backups (if enabled) remain in your own cloud account and are managed by you.

Vaultify Docs uses soft-delete internally (isDeleted flag) to safely sync deletions across devices. Soft-deleted records are removed from your cloud on the next sync cycle.

14. Storage Responsibility & Limitation of Liability

Vaultify Docs is designed as an offline-first application. All documents you save are stored in two locations that are fully owned and controlled by you — your device’s local storage and, if you choose to enable cloud sync, your personal cloud storage account (Google Drive on Android or iCloud on iOS). We do not operate, control, or have access to either of these storage environments.

14.1 Local Device Storage

Documents are stored in an encrypted, app-private directory on your device that is inaccessible to other apps and not visible in your device gallery. The security of data on your local device depends on your device’s own security settings, including your screen lock, device encryption, and physical security. Vaultify Docs is not responsible for any loss, corruption, or unauthorized access to documents resulting from:

Loss, theft, damage, or unauthorized access to your physical device
Device hardware failure, factory reset, or OS-level data wipe
Accidental uninstallation of the app, which permanently removes all locally stored data
Malware, rooting, jailbreaking, or other security compromises at the OS level

14.2 Cloud Storage (Google Drive / iCloud)

When you enable cloud sync, your documents are uploaded to your personal Google Drive (Android) or iCloud (iOS) account. These are third-party cloud platforms operated by Google LLC and Apple Inc. respectively. Vaultify Docs acts solely as a bridge to transfer your documents to your own cloud account and has no control over how these platforms store, secure, or manage your data. Accordingly, Vaultify Docs is not responsible for any data loss, breach, corruption, or unauthorized access arising from:

Security incidents, outages, or data loss on the Google Drive or iCloud platforms
Unauthorized access to your Google or Apple account due to compromised credentials or account sharing
Changes to Google Drive or iCloud terms, policies, or service availability that affect your stored data
Accidental deletion of the VaultSync folder or files directly from your cloud account outside the app

14.3 Your Responsibility

By using Vaultify Docs, you acknowledge and agree that:

You are solely responsible for maintaining the security of your device, Google account, and Apple ID
We strongly recommend enabling cloud sync to maintain a backup of your documents in case of device loss or failure
Vaultify Docs shall not be liable for any direct, indirect, incidental, or consequential loss of data stored on your local device or your personal cloud account, to the maximum extent permitted by applicable law

15. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will update the "Last Updated" date at the top of this document. For significant changes, we will notify you via an in-app notice on the next app launch.

Continued use of Vaultify Docs after changes take effect constitutes your acceptance of the updated policy.

16. Contact Us

If you have questions, concerns, or requests related to this Privacy Policy, please reach out to us: